Corporate events provide a fantastic opportunity for businesses to connect with clients, partners, and employees. However, the costs associated with hosting such events can quickly add up, with catering services contributing to significant expenses. The good news is that there are several strategic approaches that can help make corporate catering more affordable without compromising on quality. In this article, we delve into the key strategies to consider when planning your next corporate event.
Determine the number of guests attending
One of the foundational steps in managing costs of catering services effectively is accurately estimating the number of guests who will be attending the event. Overestimating the count can lead to avoidable food wastage, while underestimating it might leave your guests hungry and dissatisfied. By gathering RSVPs well in advance, you can get a clearer understanding of the anticipated turnout.
To make this process smoother, it is advisable to establish an RSVP deadline set a few days prior to the event date. This buffer allows you time to adjust your catering order based on the confirmed number of attendees. Additionally, incorporating digital RSVP platforms can streamline the process and provide real-time updates, allowing you to adjust catering quantities accordingly.
Opting for buffet catering services
Buffet catering services offer a win-win solution for both affordability and guest satisfaction. Unlike plated meals that require a higher number of servers and personalised portions, buffet setups enable guests to serve themselves, minimising labour costs and portion control intricacies. Additionally, buffet setups allow for easier customisation of dietary options, accommodating a variety of preferences without incurring extra charges.
Unlike traditional buffets that require a significant amount of space for food displays and serving stations, mini buffets are more compact and portable. This makes them particularly suitable for smaller venues where space may be limited. The absence of extensive setups means you can make the most of your venue’s available space while still providing a delightful dining experience.
Another benefit of mini buffet catering is its flexibility regarding the number of guests. Traditional buffet catering often comes with a minimum requirement of around 30 guests, which may not be suitable for more intimate gatherings. Mini buffets are a great option for events with a smaller guest list, allowing you to cater to your specific needs without exceeding your guest count. This approach maintains guest satisfaction, as well as an element of sophistication and personalisation.
Ordering well in advance
Collaborating with your chosen caterer to create a menu that balances taste, presentation, and variety can lead to innovative selections. Consider offering a mix of dishes that include vegetarian or plant-based options, as these can often be more economical than meat-based alternatives. Pasta dishes, salads, and grain bowls are examples of hearty choices that can delight a diverse range of palates. Moreover, serving dishes that can be prepared in advance and are less labour-intensive, minimising the demand for on-site culinary equipment and personnel, effectively streamlining operations.
Hosting a corporate event doesn’t have to put a strain on your budget. With these strategies in mind, you can achieve an impressive catering spread that leaves a positive impression on your guests while keeping your finances in check. So, go ahead and plan your next corporate gathering with confidence, knowing that you have the tools to make every dollar count.
Discover a world of exceptional culinary experiences that perfectly align with your budget and event goals with Orange Clove. Reach out to our catering consultants to come up with the menu option that suits your event needs within your budget.
